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Associate Director of Operational Services

Hiring Organization:
Wisconsin National Primate Research Center

Date Posted:

Position Description:
The Wisconsin National Primate Research Center (WNPRC) has an opening for an Associate Director of Operational Services that will provide overall budgetary, financial, and administrative leadership and support for the WNPRC's research and animal care mission under the direction of the WNPRC Director. The Operational Services Division is comprised of three units - the Administrative Services Unit, the Facilities and Shop Services Unit, and the Information Technology and Systems Services (ITSS) Unit - and is tasked with providing all necessary administrative and operational services/support required for the WNPRC's infrastructure and for the successful conduct of the independently funded research projects of WNPRC principal investigators and collaborators. This position entails a high level of complexity requiring an in-depth knowledge of day-to-day operations, effective data mining, perceptive analysis, and a commitment to the WNPRC research mission.

Principal duties:
Actively participate in developing and implementing strategic goals for resource development and infrastructure at the WNPRC. Direct day-to-day management of implementation of policy. Organize and participate in program and planning activities. Actively participate as a member of the Senior Management Team (SMT) of the WNPRC, and provide analysis to the team on financial and operational matters. Work closely with the SMT and unit heads across the Center to develop long-term strategies to optimize resources, to increase efficiencies, and to enhance programs and services. Liaison with the Associate Vice Chancellor for Administration in the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) as needed to ensure alignment of the Center's strategic focus with the Division of OVCRGE's mission.

Oversee financial management of approximately $50M in state, federal, foundation, and private funding, including revenue generation. Provide monthly financial, productivity, and accounts receivable reports, as well as other ad hoc reports as required, and develop budget forecasts. Analyze budget variances; recommend and implement corrective actions as needed. Oversee all cost accounting activities and ensure optimal revenue stream through accurate charge-back for services, including per diems. Analyze, develop, and oversee the implementation of revenue-enhancing strategies and initiatives across the Center, as well as the exploration and development of new funding sources. Provide leadership and operational expertise for the design, integration, and maintenance of cost accounting and financial systems for service units. Plan and supervise the annual state budget preparation development process. Lead the Center's business operations to ensure prudent accounting and procurement practices and compliance with applicable state, federal, and UW-Madison policies and regulations, as well as grantor agencies terms and conditions.

Provide leadership and direction for all pre-award and post-award activities to ensure seamless transitions throughout the life cycle of awards and contracts. Oversee the management of the Center's P51 grant from the National Institutes of Health, Office of Research Infrastructure Program (ORIP), annual total award $9.65M. Serve as the chief administrative and financial advisor to the WNPRC Director and faculty to ensure they are apprised of and fully utilize potential funding resources and research collaboration opportunities.

Responsible for human resources management and support for over 80 unclassified staff and approximately 75 university staff, and numerous postdoctoral researchers, graduate students, and student hourlies. Provide leadership and direction with respect to all aspects of recruitment and retention, compensation, performance development and management, and employee relations. Oversee the implementation of internal processes, procedures, and policies to ensure compliance with all applicable UW-Madison HR policies, State of Wisconsin Statutes, and federal policies, such as the Americans with Disabilities Act (ADA), the Fair Labor Standards Act (FLSA), and Family and Medical Leave Act (FMLA).

Provide leadership and direct the physical plant operations of the WNPRC facilities and shop services to ensure a compliant, secure, and safe environment for all human and nonhuman occupants. Currently, the Center has three on-campus locations and two off-campus locations. Oversee the planning and execution of facility renovations and construction initiatives. Analyze facility and shop operations to implement cost-saving measures when feasible.

Oversee the Information Technology and Systems Services (ITSS Unit), which provides data management, computer services, and networking services to support research and operations of the Primate Center. Oversee the long-range planning for ITSS to ensure the successful accomplishment of research and operational goals of the Center while maintaining cybersecurity. Liaison with the office of the Chief Information Officer (CIO) of the OVCRGE to leverage UW-Madison services to improve and enhance the cyber infrastructure of the WNPRC.

A minimum of 7 years of progressively responsible professional experience with a record of significant accomplishments in managing a diverse and research-focused environment required. Substantial involvement in the operations of laboratory animal research facilities highly desirable. Must have organizational budget planning and preparation experience, as well as an understanding of cost accounting principles. Previous pre-award and/or post-award research administration experience, including the management of inter-institutional subcontracts and program project grants, preferred. The position requires constant application of the principles of operational efficiency, cost containment, human resource management/supervision, and process improvement strategies across a wide-array of operational areas. The successful candidate will demonstrate strong leadership skills, initiative, organization and management skills, strong decision-making ability, personal accountability, excellent verbal and written communication skills, as well as proven team building success. Experience in an academic research environment where several programmatic and budgetary processes co-exist highly desirable, as well as knowledge of a wide array of federal policies and regulations related to cost accounting, grants management, human resources, and procurement.

Primary source of funding is NIH P51 base grant.

Application Deadline:
December 8, 2017 at 11:55 p.m.

To apply, please go to: Click "Apply Now" to begin the application process. Please submit a cover letter and resume highlighting your experience as it relates to this position. Please reference PVL/Job Number 92381 in your application materials. You will also be asked to provide three professional references during the application process.

Contact Information:
Samantha Block
1220 Capitol Court
Madison, WI 53715

Telephone Number:

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